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2005-03-16 Business Meeting

Committee reports, Nominations for VP, Sec/Treas, District 1, District 3 & District 5; 2005 Mid-Year Conference plans
ICIT Business Meeting Minutes - 02/04/05       ICIT BUSINESS MEETING MINUTES
        1:30 a.m. Wednesday, March 16, 2005
    Sioux City Room, Marriott Hotel, Des Moines
                     ISAC Spring Scool
X  (Present)
X   President: Micah Cutler, GIS Administrator (Harrison)
X   Vice President: Jason Siebrecht, GIS Administrator (Linn)
X   Sec./Treas: Ray Willis, Mapping Specialist (Polk)
X   Past President: Jim Rice, MIS Director (Cerro Gordo)
X   Tech. Advocate: Matt Boeck, GIS Coordinator, (Mahaska)
X   District 1 Rep: Scott Williams, IS Director (Marshall)
      District 2 Rep: Sara Zimmerman, Network Admin., (Butler)
X   District 3 Rep: Micah Van Maanen, Director of IT (Sioux)
X   District 4 Rep: Mike Schonlau, GIS Director (Pottawattamie)
X   District 5 Rep: Pete Buckingham, GIS Coord., (Washington)
X   District 6 Rep: Kim Veeder, Systems Analyst (Black Hawk)

                                        Committees..
X   Education and Schools: Mark Castenson (Warren)
X   Legislative: Jeff Rodda (Polk)
X   Membership, Nominating and Awards: Wayne Chizek (Marshall)
X   On-Line Services: Scott Williams (Marshall)
X   Business Continuation: Jim Rice (Cerro Gordo)
X   Cadastral: Ray Willis (Polk)
X   HIPPA: [AdHoc] Randy Snyder (Warren)

1. Call meeting to order - Micah

2. Financial and Membership Report - Ray
    Current balance $17,321.52, only expenses anticipated are food
    for the hospitality room both tonight & Thursday (Room 1009 at
    the Savery)
    Active membership is now 122, Distrit 1-37, 2-8, 3-16,
    4-13, 5-16, 6-21, sustaining associates- 11
    46 Acitve: Benton, Black Hawk, Buchanan, Buena Vista, Butler,
    Carroll, Cedar, Cerro Gordo, Cherokee, Clay, Clayton, Dallas,
    Des Moines, Dickinson, Dubuque, Floyd, Freemont, Greene,
    Grundy, Harrison, Henry, Ida, Johnson, Keokuk, Kossuth,
    Lee, Linn, Louisa, Madison, Mahaska, Marshall, Muscatine,
    Plymouth, Polk, Pottawattamie, Poweshiek, Scott, Shelby,
    Sioux, Story, Van Buren, Warren, Washington, Webster,
    Winneshiek, Woodbury
    53 Missing Counties:
    Adair, Adams, Allamakee, Appanoose, Audubon, Boone,
    Bremer, Calhoun, Cass, Chichasaw, Clarke, Clinton, Crawford,
    Davis, Decatur, Delaware, Emmet, Fayette, Franklin, Guthrie,
    Hamilton, Hancock, Hardin, Howard, Humboldt, Iowa, Jackson,
    Jasper, Jefferson, Jones, Lucas, Lyon, Marion, Mills, Mitchell,
    Monona, Monroe, Montgomery, O'Brier, Osceola, Page,
    Palo Alto, Pocahontas, Ringgold, Sac, Tama, Taylor, Union,
    Wappello, Wayne, Winnebago, Worth, Wright

3. ICIT Committee activities
    a. Education & Schools - Mark (chair) ISAC Fall School
        schedule will be similar to this year and we are always looking
        for suggestions - nothing definite for Fall School - open to
        joint sessions with other affiliates

    b. Legislative - issues/action needed from ICIT members -
        Jeff (chair) legislative session are through the first funnel, not that
        much to monitor this year, ISAC just put out another list of
        surviving bills, Jeff is looking for feedback on how much ICIT
        should be involved in legislative efforts; standing request from
        recorders for a method of calculating technology fees for
        recovering costs. Randy, concern over legislation that would be
        extremely difficult to implement. Also concern over the
        assessors being tied to the Iowa Manual rather then March
        Swift which would open up many options to automate offices.
        Jim - is there a technology team in the legislature? No.

    c. Membership, Nominating & Awards - Jim (chair) - Jim has
        written a letter that will be mailed to every county supervisor in
        the state looking for involvement from every county in ICIT.
        Nominations - VP - Randy Snyder, Micah Van Mannen
        Secretary/Treasurer - Ray Willis - by Jeff Rodda - 2nd by
        Randy Snyder; Mark Castenson - by Ray Willis - 2nd by
        Micah Cutler
        District 1 - Sandra Hunter, Story County
        District 3 - Micah Van Maanen, Sioux County
                         Shawn Olson, Plymounth County
        District 5 - Pete Buckingham, Washington County
        Awards will be given at the Mid-Year Confernece

    d. On-Line Services - Scott (chair) - on line registration for
        vendors for the summer conference; will have the member
        registration on line should be working tomorrow.  Right now
        the forum site maintained by Micah VanMannen, Sioux
        County and the ICIT web site are completely seperate. 
        Right now the mailing list is set up to mail to all names in the
        list, not just paid members.  Send Scott any changes needed
        for the committee lists.

    e. Business Continuation - Jim (chair)  right now the committee
        is not having meetings , combined with the HIPPA security
        committee which is now resolved.  No requests for training
        on ICN.  Disater plans must be in place by April 21st.
        There is ISAC web site; HIPPA; HIPPA Secutiry to see
        HIPPA rules and disaster recovery templates.

    f. Cadastral Committee - Ray (chair) good meeting this morning
       at the Savery.  We will be working on developing postings for
       the ICIT web site on 

Report from Wayne Chizek - ICIT representative on the ISAC
       board of directors- ISAC received a grant for GIS technology
       manager, hope to have job description and someone in that
       position sometime in May.  President of ISAC this year is
       Angela Connolly, Polk County Supervisor.  Golf outing same
       date as our mid-year. FYI - on ISAC Spring and Fall
       Schools - wanted to expand topics to longer.  there has
       been a tendency for the numbers of attendees to be declining. 
       The new facilities increased vendor participation and therefor
       the profits from the conference.  County government will be
       changing and ISAC and ICIT must work to define the future
       of counties and coordinating government efforts. ICIT should
       take a role in helping define directions. Stearing committees -
       ISAC has 2 meetings, September 9th and October to develop
       legislative issues.  June - legislative workshops on how to deal
       with new legislation by district.  April 1st will be the chance to
       volunteer for one of the committees:
       County Administration and Organization
       Environment and Public Health
       Human Services
       Land Use
 
4. GIS DR – Wayne - more detail in Thur session

5. 2005 Mid-Year in Cedar Rapids, Iowa
    Crowne Plaza downtown Cedar Rapids June 15th-17th,
    2005 - Jason; Registration Dates/Cost $125, for early
    registration until May 18th then goes up $25
    IT and GIS track - possibly another track for vendors
    Registration covers 2 breakfast, 2 lunches, awards dinner
    there is an option to purchase tickets for spouse at the
    awards dinner; area entertainment - 1A ballgame in town
    the Cedar Rapids Kernels
    logo for the confernece - A Technology Expedition
    Planning an informal Friday afternoon golf outing

6. 2006 Mid-Year Location - want to have it in June
    Theresa Wurth volunteered Okaboji - she will investigate
    possible conference hotels in the area

7. Old Business - none

8. New Business - Scott Williams - the CLARIS project
    received an award - Software and Information Technology
    of Iowa (SITI) announced on Wednesday, March 23, 2005
    that Iowa Land Records had received recognition as the
    Internet Initiative of the Year.

9. Next meeting and adjournment 

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