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2005-04-08 Business Meeting

Business meeting minutes including committee report, updates on 2005 Mid-Year conference, and discussion about HSB 292 potentially putting the CLRIS project on hold

10:00 a.m. Friday, April 8, 2005
ABC Virtual Communications, West Des Moines

X = Present
X President: Micah Cutler, GIS Administrator (Harrison)
X Vice President: Jason Siebrecht, GIS Administrator (Linn)
X Sec./Treas: Ray Willis, Mapping Specialist (Polk)
X Past President: Jim Rice, MIS Director (Cerro Gordo)
X Tech. Advocate: Matt Boeck, GIS Coordinator, (Mahaska)
X District 1 Rep: Scott Williams, IS Director (Marshall)
District 2 Rep: Sara Zimmerman, Network Admin., (Butler)
District 3 Rep: Micah Van Maanen, Director of IT (Sioux)
X District 4 Rep: Mike Schonlau, GIS Director (Pottawattamie)
District 5 Rep: Pete Buckingham, GIS Coord., (Washington)
X District 6 Rep: Kim Veeder, Systems Analyst (Black Hawk)

X Education and Schools: Mark Castenson (Warren)
Legislative: Jeff Rodda (Polk)
X Membership and Awards: Jim Rice (Cerro Gordol)
X On-Line Services: Scott Williams (Marshall)
X HIPPA: Jim Rice (Cerro Gordo)
X Cadastral: Ray Willis (Polk)

Pre-meeting discussion:
Scott - house study bill 292, which did not make it out of committee
the two people pushing it (Jim Kurtenbach and Geri Huser) are in
the ways and means committee and are still
pushing this legislation -
Wayne it will be interesting to see what will be in ISAC's
which is coming out today

*** see later information from Jeff Rodda following minutes below ***

1. Call meeting to order - Micah

2. Financial and Membership Report - Ray
current balance $18496.52, no expenses with ISAC Spring School other than food

3. ICIT Committee activities

a. Education & Schools - Mark (chair) - ISAC Fall Nov 13-15 Sunday through Tuesday at the Savery; accepting any ideas, should get some out of the Mid-Year Conference

b. Legislative - Scott - frustrating that the Legislature as a whole is pressuring counties and cities to cooperate - but now are questioning the process for developing CLRIS - one of the comments from a legislator is that they got exactly what they asked the recorder's to do - Oner area of concern was the Recorder's process for the selection of Phil Dunshee as project manager. Phil was selected without competitive bids, because he was recommended by both ISAC and another consultant who had worked very closely with the treasurer's project leadership - most of the money has not yet been spent since the local service providers have not yet billed for their services - task force meeting next week

c. Membership & Awards - Jim - the recipients have been chosen and he will be sending Ray the expenses for the awards; letters sent earlier this week to the board chairman for each of the 99 counties should be received by most counties today; will follow up with personal phone calls

d. On-Line Services - Scott (chair) - Mid-Year registration on line - added a reminder on the web site about format for user name

e. Business Continuation - Jim (chair) - not much going on - Carl Wilburn, in an email, brought up the question of whether the HIIPPA security person gets paid - varies by county

f. Cadastral Committee - Ray (chair) - good meeting at the ISAC Spring school - idea for Mid-Year; presentation on HARN, GPS and control points

4. Organization updates

a. ISAC Executive Board - Wayne no meeting since ISAC - evening social get together with the Iowa League of Cities at the end of April; really need to look at the issue of consolidation of services - NEU & Company "Major Trends Reshaping the Future of County Governments" report about changing county government - counties must pay attention to the changes that are coming and decide how to react to change because it is going to happen John Lubke and Jerry Lawson are both working under 28 E agreements - possibly could give their perspectives on how that is working

b. E-Recording Committee - Scott 30 some counties now on-line with CLRIS -

c. GIS DR - nothing new since ISAC - meeting with the EMA affiliate - both Mark and Wayne thought that the meeting went very well; the EMA group decided that they would share the county data with the State whenever a county decided that there was an emergency in the hopes that the State would react quicker to the situation

d. IGIC - quarterly meeting next Wednesday - finalizing changes to the bylaws- also discussing the State GIS Coordinator position - strategic plans - conference at the end of August this year - ESRI putting on a workshop on labeling and editing annotation

e. CIAO - Ray - Meeting next Thursday - geoprocessing

f. EIGIS - 21st in Cedar Rapids - one topic from the area ambulance about how they are using the Linn County GIS data

g. Mike - Nebraska GIS/LIS in Lincoln 24th - 26th of May

5. ICIT Sponsorship to ESRI Conference - Micah concern over being sure that the process for selecting is open to all - Wayne discussion about setting a limit - investigate potential form and guidelines - Ray will contact ISAC to see what other affiliates may already have in place

6. June Legislative Workshops - Steering Committees - Micah has received some responses to the legislative committee - June workshops to help volunteers get oriented the steering committee meetings are in September two meetings a year about two weeks apart - Wayne discussed the ISAC Board's process for hearing the presentation from each committee chairperson and prioritize the committee recommendations

7. IGIC free conference registration - offering 1 free registration to $125 to ICIT and one to IDDEA group - Micah - have the conference committee give the free registration as part of the Mid-Year conference

8. Mid-Year Conference 2005 - handout of the draft version of the conference schedule - ESRI will have a session - rollout of the 9.1 ArcGIS - project poster contest maybe a weekend package at the Crowne Plaza as a prize - Micah wants to see a subcategory on road maps - Jason would like for ICIT to sponsor the parking which is estimated at about $400. Jim moved, Ray second - unanimous Kim - concern about booth space for the vendors and asked Scott to remove the "double" booth option from the web site vendor registration so that we don't run out of booth space; discussion was that it might not be such a bad thing to have enough demand that we run out of booth space and that the vendors might be more proactive next time in getting their space reserved

9. Mid-Year Conference 2006 location - Micah would like to set up a rotation for the districts on which area will host for the next 3 to 4 years - Wayne motion district 2 - 2006 Mason City, district 3 - 2007, district 5 - 2008 second from Jim - unanimous

10. Old Business - none

11. New Business - none

12. Next meeting and adjournment - Micah suggest a luncheon meeting on Friday, June17th, at the end of the conference

*** I have attached the lobby list for this bill. Jeff

APRIL 13, 2005 10:55:51 HSB 292
Laverne Schroeder Undecided IA. Nebraska Farm Equipment Dealers
Flynn Thurlow/Vande Kamp Against IA. County Recorders Assn.
Cameron/KinglandFor IA. Assn. of Realtors
Appleby/Jim Carney/Nagle/Skinner/TylerUndecided IA. State Bar Assn.
Bob Hartwig/PresnallFor IA. Bankers Assn.
Easter/Hinton/Peterson/Syverson/Vestal/WentzienAgainst IA. State Assn. of Counties, Against IA. State Assn. of County Supervisors
Dierenfeld/Luchtel/Sundstrom/WestUndecided IA. Newspaper Assn.Undecided IA. Broadcasters Assn.
Brian Johnson Against Polk County
Hupfer/JuryUndecided IA. Credit Union League
Mark JohnsonUndecided IA. Dept. of Administrative Services
Mike St. ClairFor IA. Land Title Assn.

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