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2005-11-14 Business Meeting

ICIT Business Meeting Minutes, committee reports, nominations and voting results for Vice President, District 1, 3, and 5 representatives

ICIT Business Meeting Minutes
12:45 p.m. Monday, November 14th, 2005
Renaissance Savery, Des Moines, Iowa

x President: Micah Cutler, GIS Administrator (Harrison)
x Vice President: Jason Siebrecht, GIS Administrator (Linn)
x Sec./Treas.: Ray Willis, Mapping Specialist (Polk)
   Past President: Jim Rice, MIS Director (Cerro Gordo)
x Tech. Advocate: Matt Boeck, GIS Coordinator (Mahaska)
x District 1 Rep: Scott Williams, IS Director (Marshall)
x District 2 Rep: Jon Lubke, GIS Coordinator (Winneshiek/Fayette)
x District 3 Rep: Micah VanMaanen, IT Director (Sioux)
x District 4 Rep: Jerry Lawson, GIS Coordinator (Shelby)
   District 5 Rep: Pete Buckingham, GIS Specialist (Washington)
x District 6 Rep: Kim Veeder, Systems Analyst (Black Hawk)

Committees:
Education and Schools Mark Castenson (Warren)
Legislative Jeff Rodda (Polk)
Membership & Awards Jim Rice (Cerro-Gordo)
On-Line Services Scott Williams (Marshall)
Business Continuation Jim Rice (Cerro-Gordo)
Cadastral Ray Willis (Polk)

Minutes by Ray Willis, Secretary/ Treasurer

1. Call meeting to order - Micah Cutler  
2. Financial and Membership Report
    By Ray Willis: Balance $16,777.14 with no outstanding debts
    Membership by district: 1 Central- 34 ; 2 Northeast-11 ( with
    2 additional members from Wright County); 3 Northwest-13
    4 Southwest-7; 5 Southeast-16; 6 East-21
    Total current membership 102
3. Elections
    a. Secretary/Treasurer- Mark Castenson, Warren County - unopposed - unanimous
    b. Vice-President - Micah VanMaanen - unopposed - unanimous
    c. District 1 - Sandra Hunter, Story County  - unopposed - unanimous 
    d. District 3 - Shawn Olson, Plymouth County  - unopposed - unanimous 
    e. District 5 - Pete Buckingham, Washington County  - unopposed - unanimous

4. ICIT Committee activities
    a. Education & Schools - Mark Castenson explained the committee functions -
       Cory Hines, Linn County, will be taking over as new chair
    b. Legislative – Steering Committee Reports - Jeff Rodda, explained the
        committee functions - legislative session is expected to be very fast
        privacy issues and records security will probably be a hot topic because of
       an issue with data accessed from the Secretary of State web site which 
       apparently included social security numbers and birth dates
    c. Membership & Awards – Micah Cutler,
        County survey online database
    d. Cadastral - Ray Willis, committee has not met recently and is still open to
        suggestions on topics; Jeff Rodda suggested getting a catalog of PIN number
        formats used by Iowa counties since the bar association is pushing hard on
        establishing PIN numbers for recorded documents

5. Organization updates
    a. ISAC Executive Board - Wayne Chizek
       Potential online survey or repository for counties to post information
    b. GIS DR
    c. E-Recording Committee - CLARIS - 28E agreement for transferring
       governance to an independent committee and the recorder's nominated
       Scott Williams to that committee
    d. IGIC – Brad Cutler, for the past 5 years there has been a State GIS
        Coordinator, Alan Jensen. IGIC is now reviewing strategic plan for the future.
        December 16th LIDAR meeting in Des Moines at the Wallace Building
    e. CIAO - meeting last week in Johnston, no date yet for the next meeting
    f. EIGIS - Jason Siebrecht, meeting next week

6. ICIT Sponsorship to ESRI Conference - set aside for later discussion at a 
    future board meeting because of time limitations
7.Other business - Mitch Tollerude, Scott County,  was awarded the 2005
   ISAC Inovation Award for the Bi-State Aerial Consortium project which
   included 4 counties; Muscatine County and Scott County, Iowa, and Rock
   Island and Henry County, Illinois and the major cities within those counties.
8. Next meeting and adjournment - no date set for the next board, possibly in
    January

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