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2006-08-25 Board Meeting

ICIT Executive Board Meeting Minutes
9:30 a.m  Friday August 25, 2006
ISAC Office, Veeder Room
Des Moines, Iowa
 

ICIT Executive Board Members  (X - in attendance)

X   President:  Jason Siebrecht, GIS Administrator (Linn)
X   Vice President:  Micah Van Maanen, IT Director (Sioux)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X   Past President:  Micah Cutler, GIS Administrator (Harrison)
X   Tech. Advocate:  Matt Boeck, GIS Coordinator (Story)
X   District 1 Rep:  Sandra Hunter, IT Director (Story)
X   District 2 Rep:  Jon Lubke, GIS Coordinator (Winneshiek/Fayette)
X   District 3 Rep:  Shawn Olson, IT/GIS Adminstrator (Plymouth)
X   District 4 Rep:  Jerry Lawson, GIS Coordinator (Shelby)
X   District 5 Rep:  Pete Buckingham, GIS Specialist (Washington)
X   District 6 Rep:  Kim Veeder, Systems Analyst (Black Hawk)

       ICIT Committee Chairs

X   Education and Schools:  Cory Hines (Linn)
X   Legislative:  Jeff Rodda (Polk)
X   Membership & Awards:  Micah Cutler (Harrison)
X   On-Line Services:  Scott Williams (Marshall)
X   Business Continuation:  Jim Rice (Cerro Gordo)
Cadastral:  Ray Willis (Polk)
 

X   ISAC Affiliate Representative:  Wayne Chizek, GIS Director (Marshall)
X   ISAC Technology Coordinator:  Robin Harlow
 
Agenda
 

1. Call meeting to order
 Jason called the meeting to order at 9:32 am.

2. Financial and Membership Report
    Mark gave the financial report. There are 86 paid members as of today. Mark also reported on the Mid-Year expenses vs. revenues report.

3. ICIT Committee activities

    a. Education & Schools
         Cory talked about the fall ISAC conference.  It is a Wednesday - Friday conference this time in late November.  Cory asked if the conference is beneficial to us and/or if we need to change the way we handle the schedule.  There was much discussion on this issue.  There have been comments regarding hearing more presentation from users than vendors.  There was discussion on how we should approach topics and presenters.  Micah C. brought up discussion of having topics directly related to ICIT instead of how to use a tool.  Wayne talked of utilizing other affiliates and joint sessions during the ISAC conferences.  Jason suggested that the Ed. Committee meet face to face to brainstorm ideas.  There were other ideas brought up during this time.  Wayne mentioned the agenda of the conference and there was discussion on when we want to have our schedule.

    b. Legislative - Steering Committee Report
         Jeff mentioned not much is going on until elections are done and over.  Fair pricing of county data is an ISAC objective for this fall.  Wayne went into detail about what ISAC's position is and mentioned about coming up with a policy statement.  Jeff mentioned that all steering committee members look over ISAC's objectives across all steering committees.  There was talk of having a policy statement session at the fall school.

    c. Membership & Awards
         Micah C. talked about the membership report.  Wayne mentioned that the ICEA might have some members join ICIT.  There was also discussion on the idea are vendors getting their money's worth when they become an associate member.  There was discussion on possibly giving vendors a discount at the Mid-Year for those that are associate members.  The committee will be looking into this.

    d. Business Continuation
         Jim mentioned that nothing is really going on and it is hard to get together for a meeting.  There was a discussion on possibly having a session at the fall school.  Jim would like to have the EMA affiliate involved with this committee.  Jim mentioned that someone will have to take over as he is retiring in December.

    e. On-Line Services
         Scott mentioned that there is not much to report.  Scott has learned more about .pdf forms to help with the website.  The software is Adobe FDF.   Pete mentioned the idea of using podcaststm on some sessions to put on the ICIT website.  There were issues of bandwidth and security issues associated with this.  Scott was going to look into this.

    f. Cadastral
         Ray was absent.  Jon Lubke mentioned that there was talk of moving this to a metadata committee.

4. Organization updates

    a. ISAC Executive Board
         Wayne gave the ISAC Executive Board report from their previous meetings.  Wayne mentioned that November 2008 and 2009 ISAC Conferences will be in Coralville, IA.

    b. GIS DR
         Wayne mentioned that the project is kind of at a stand still.  The programmer is busy, but may be able to devote more time in the next few weeks.  Wayne also mentioned that the Engineer's service bureau is looking into ArcIMS and see if we can utilize their resources.

    c. E-Recording Committee
         Scott mentioned that have made astounding progress and are around 70 counties that can handle e-recorded documents.  The goal is to have all 99 counties be able to accept e-recorded documents.

    d. Iowa Real Estate Online Committee  (Formerly known as CREEGAC)
         Matt Boeck mentioned that they are moving slowly.  Scott mentioned that the grant associated with CREEGAC is for the planning stage.  There was discussion of the website related to CREEGAC.

    e. IGIC
        Micah Cutler mentioned that Jack Dangermond will be coming to the next IGIC conference.  Chris Ensminger will be discussing the Iowa LiDAR Project later in the meeting. Micah also mentioned that they held a metadata retreat this summer.
 
    f. CIAO
         Not much to report on this organization.

    g. EIGIS
        Jason reported that the Eastern Iowa GIS Day will be on Oct. 27 in Waterloo.  Jason also mentioned that they had a geocaching event and it went over very well.  They are looking at doing something like that again.

5. ISAC Technology Advisory Board (Robin)
        Robin discussed the County Technology Clearinghouse.  He handed out the presentation material as other handouts.  Micah Cutler made a motion that ICIT support the County Technology Clearinghouse and that the ICIT President appoint someone as well as an alternative to the committee.  Shawn seconded the motion.   Motion carried unanimously.

6. ICIT/ISAC Scholarship discussion
         Wayne discussed the ISAC scholarships that are provided through ISAC.  Wayne brought up discussion on whether ICIT should look into providing a scholarship or providing dollars to the ISAC scholarship fund.  Jason made a motion that ICIT provide a $2,000 scholarship to college bound students using ISAC's scholarship mechanism and that the applications will be reviewed and awarded by ICIT.  Sandra seconded the motion.  Motion carries unanimously.

7. Discuss creating a policy booklet and discuss setting several policy's
         Jason discussed having a set of policies for various decisions that need to be made, such as Mid-Year decisions.  Wayne mentioned that we document our policies.  Jason suggested that the ICIT Executive Board take up this endeavour.

8. 2007 Mid Year update
         Pete discussed the bill that was incurred costs of the first Mid-Year meeting for the 2007 conferences.  Kim made a motion that ICIT pay the bill that was incurred by the first meeting of the 2007 Mid-Year conference.  Seconded by Micah Van Maanen.  Motion carried unanimously.  The 2007 ICIT Mid-Year Conference will be held in Riverside, Iowa on June 6-8, 2007 at the Riverside Casino and Resort.  Pete has reserved other accomodations at Kalona for cheaper hotel rates.  A hog roast will be held on the first night.  Pete is looking at possibly having three tracks of sessions.

9. State GIS Coordinator Planning Committee (Update)
         Wayne discussed the meeting that was held this past spring and provided a synopsis of that meeting.

10. Chris Ensminger (DNR) Discuss the LiDAR project
         Chris discussed the LiDAR project that will be taking place across the state of Iowa.  There are 4 state departments have come up with the funds to fly the LiDAR starting as soon as this fall.  He also mentioned the specs of the project.  Chris mentioned that there are in need of the rest of the money for the project, including the aerial photography.  Chris discussed they are looking at other funding sources.  He is looking to counties for help in ideas, letters to representatives, or financial contributions toward this project.    Chris mentioned there will be a meeting next Tuesday to discuss strategies of how to finish the funding.  Discussion about this topic occurred after Chris presented.

11. Old Business
         None.

12. New Business
         None.

13. Next meeting and adjournment
         Meeting was adjourned at 2:41 pm.

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