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2008-03-13 Business Meeting

committee reports, 2008 Mid-Year update, ICIT Technology Scholarship winner introduced, nominations, ICIT conference scholarships winners announced
ICIT Business Meeting Agenda/Minutes
1:00 p.m.  Thursday March 12, 2008
Executive Board Room
Renaissance Savery Hotel
Des Moines, Iowa

ICIT Executive Board Members  (X - in attendance)

X   President:    Matt Boeck, GIS Coordinator (Story)
X   Vice President:    Kim Veeder, IT Director (Black Hawk)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X   Past President:  Micah Van Maanen, IT Director (Sioux)
 Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin/Hamilton)
X   District 1 Rep:  Sandra Hunter, IT Director (Story)
X   District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
      District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X   District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
      District 5 Rep:  Gina Erickson, IT Director (Des Moines)
X   District 6 Rep:  Jean Schultz, IT Director (Johnson)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
   Education and Schools:  Kirby Winter (Hardin/Franklin/Hamilton)
X   Legislative:  Jeff Rodda (Polk)
X   Membership & Awards:  Micah Van Maanen (Sioux)
X   On-Line Services:  Scott Williams (Marshall)
      Cadastral:  Jason Siebrecht (Linn)
X   Web-User:  Mitch Tollerud (Scott)

X   ISAC Technology Project Manager:  Robin Harlow (ISAC)


1.    Call meeting to order
        The meeting was called to order at 1:00 pm.

2.    Financial and Membership Report
        Mark reported that there are now 130 paid members.  Mark reported that there is over $28,000 in the ICIT checking account.

3.    ICIT Committee activities
        a.  Education & Schools
            No report given.

        b.  Legislative - Steering Commtte Report
            Jeff Rodda reported that the legislature is still meeting and have only passed 30 bills.  There is a bill out there in regards to the open records law.  This proposed law would change a lot in what is determined as an open record.  It is SF 2387.  Robin also went over the ICN bill that has died in funnel.

        c.  Membership & Awards
            Micah reported that there is nothing at the moment.
        d.  On-Line Services
            Scott reported that there has been discussion on having a map with pictures on the ICIT website.  The response was to go ahead and pursue this idea.  Scott also discussed the idea of having a forum or chat service above and beyond the mailing list.  Scott also discussed the idea of having a better historical records of those who have participated on various committees/boards.

        e.  Cadastral
            No report given.

        f.  Web user group
            Mitch Tollerud reported that the group has been in existance since last Spring School.  Mitch also reported that there will be some web sessions at the Mid-Year conference in Sioux City.  He also mentioned that they could use more committee members.  Mitch also said there is a National Association of Government Webmasters conference in Chicago in September and he is on the planning committee.

4.    Organization updates
        a.  ISAC Executive Board
            Wayne reported that the next school will be in Coralville instead of in Des Moines.  There is a possibilty of having a format change.  There is also discussions of having a separate committee at ISAC to help coordinate joint efforts at the Spring School.  Wayne brought up the idea of not having the business meeting at the Spring School, but at the Mid-Year school.

        b.  GISDR
            Wayne reported that he gave a presentation on the website yesterday.  He briefly went over what was discussed yesterday.  It is not completely open for business, but it is functional.

        c.  E-Recording Committee
            Scott reported that there is a new version of the website.

        d.  CREW
            Scott reported that Ken Kline gave a short presentation on the website.  Not all auditor's and assessor's data is on the website.  It is open to look at (http://crew.iowa.gov)

        e.  IGIC
            Micah Cutler reported IGIC has hired GITA.  They have also gotten another CAP grant this year.

        f.  CIAO
            Matt reported that Anna Whipple has gotten this group back up and running.  They had a meeting in February and had close to 50 people in attendance.

        g.  EIGIS
            There next meeting will be in April.

5.    Update from Robin Harlow, ISAC Technology Project Manager
        Robin introduced Sam Watson, who will be working with BizTalk server and ETC project.  Robin reported that ISAC was awarded around $300,000 to replace the CoMIS project to a web-based product.  Robin also talked about having a member from ISAC being involved in MISISAC (security organization).  Robin also discussed the County Technology Clearinghouse and its goals.

6.    Vice President, Secretary/Treasurer and Technology Advocate nominations
        VP nominations include:  Joel Rohne, Worth County
        Sec/Treas: Mark Castenson, Warren County
        Tech Adv: Kirby Winter, Hardin, Hamilton, Franklin
        Jeff Rodda made a motion to accept nominations, Micah Van Maanen second.   Motion carries.

7.    District Representative meetings and nominations
        District 2 nominated Jon Lubke, Winneshiek County
        District 4 nominated Curtis Edwards, Pottawattamie County
        District 6 nominated Jean Schultz, Johnson County

8.    Mid-Year Conference 2008 update
        Micah gave an update on what is happening with the Mid-Year planning.  Mitch asked if there would be a way to have a bulletin board for those who wish to carpool.

9.    GIS and IT Conference Scholarships

        a.  Presentations from 2007 winners
            Matt reported that both winners could not make it to the meeting, but the winners gave reports to him and he presented the materials

        b.  2008 Scholarship Drawing
            Mary McLaughlin won the IT scholarship
            Dean Neal won the GIS Scholarship

10.    Old Business
            Matt brought up the discussion of reimbursing conference presenters and Jean Schultz gathered data in regards to this matter.  No action was taken.

11.    New Business
        Wayne introduced the 2008 ICIT Technology Scholarship winner, Trent Parker, from Charles City.  Wayne went over the selection process.  Trent said a few words of thanks and appreciation.

12.    Next meeting and adjournment
         Meeting was adjourned at 2:47pm.

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