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2011-09-09 Board Meeting

ICIT Board Meeting Agenda
West Des Moines Marriott

X President: Julie Harris, IT Director (Warren)
X District 1 Rep: James Nehring, IT Director (Hardin)
X Vice President: Jeff Miller, GIS Coordinator (Dubuque) X District 2 Rep: Gabe Johanns, IT Director (Franklin)
X Sec./Treas.: Alissa Julius, IT Director (Dickinson) X District 3 Rep: Patti Maymon, IT Director (Buena Vista)
X Past President: Joel Rohne, IT-GIS Director (Worth) District 4 Rep: Todd Butterbaugh, GIS (Pottawattamie)
Tech. Advocate: X District 5 Rep: Gina Erickson, IT Director (Des Moines)
X District 6 Rep: Kim Veeder, IT Director (Black Hawk)

X Education and Schools Micah VanMaanen (Sioux)
Information Security Colon Gerst (Des Moines)
X Legislative Jeff Rodda (Polk)
X Membership & Awards Joel Rohne (Worth)
X On-Line Services Scott Williams (Marshall)
Cadastral Jason Siebrecht (Linn)
Web Technology Mitch Tollerud (Scott)
X Auditing Jeff Miller (Dubuque)

Agenda – September 9, 2011
1. Call meeting to order
Julie called the meeting to order at 1:32 pm. The financial and meeting minutes were approved. Motion by Joel and seconded by Patti. Motion carried.
2. Discussion of ISAC Fall school with Micah VanMaanen
a. Session suggestions
Micah reported on sessions that will be held at fall ISAC in Iowa City in November. There was mention of possibly trying to see the Johnson County EOC.
3. Discussion of ICIT’s involvement with other affiliates
Julie shared a recent experience with another county and dealing with contracts related to IT and GIS. Discussion on reaching out to other counties to offer help with contracts and what is needed. Having a vendor provide a blanket type contract was one idea. Wayne provided insight on how he felt we needed to promote ourselves as a technology group. Patti felt that maybe we need to try and approach the Supervisors affiliate as a group. Joel asked what the next step would be.to get our affiliate out there. James felt we should target how we provide services to help make the affiliate better such as a peer advocate. The idea was to have a main tech advocate position changing the responsibility to contain more outreach. The district reps are regional tech advocates assisting. Bylaws will need to be written to contain the new job descriptions. This position will be filled at Fall School. Wayne suggested the board look at the by-laws to create discussion on what can be changed in the by-laws to make us a more effective affiliate. Wayne discussed how we can use our resources from living in a county but working at another county and how we can be used.
4. Replacing Technology Advocate on Board
Due to changes in the tech advocate position more discussion will happen at the November board meeting on how the nomination and appointments will be handled.
5. Discussion and possible approval of Annual Scholarship
February 26, 2010 meeting it was approved the scholarship was approved for 5 years so the scholarship will be provided this year.
6. Sustainable growth HUD grant – Jeff Miller presentation/discussion
Jeff shared information about a Multi-Agency Consortium to Facilitate Regional Planning for Sustainable Communities in Southeastern Iowa. Jim Giglierano is asking for support from ICIT for the project. Jeff made a motion to send a letter of support to a Multi-Agency Consortium to Facilitate Regional Planning for Sustainable Communities in Southeastern Iowa. Patti seconded. Motioned carried.
7. Adjournment
Joel made a motion to adjourn at 3:17. Gabe seconded and the meeting adjourned.
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